COVID-19 safety plan
The 1000 Islands Gananoque Chamber of Commerce enact this policy to be adhered to and followed by all Staff, Volunteers and Visitors. All Staff shall sign this agreement, if protocols are not followed appropriate disciplinary action will be taken.
Business name: 1000 Islands Gananoque Chamber of Commerce
Date completed: May 12,2021
Date distributed: May 28, 2021
Revision date: created May 12, 2021
Developed by Amy Kirkland Executive Director
Others consulted: Ministry of Labour
Keeping employees safe from exposure to COVID-19
- All employees shall complete a Covid 19 screening tool prior to leaving for work each day Employee Screening tool link https://covid-19.ontario.ca/screening/worker/
- Employees are to sign in when arriving at work on the QR Code located at the top of the stairs
- All employees are to take in account of protocols put in place when out in the community
- All employees are to work from home, conduct business virtually during a “stay at home order”
- All employees are to follow all health protocols under the color strategy.
If employee does not pass the covid screening tool, employee shall get a covid test and has 3 paid sick days to wait for testing results.
All employees shall sign off on daily cleaning log, includes disinfecting office space, washrooms.
Lowering the risk of transmission in our office space
In order to reduce transmission in the office space all staff are to complete and follow the following protocols to ensure the safety of staff and clients
Step 1 Eliminate exposure:
Step 2: Substitution
- All staff and guests are to sign in the QR code every time they are entering the office
- Daily Cleaning and sanitization shall be completed before staff leave each day
- PPE’s Shall be provided to all staff, volunteers and clients by the 1000 Islands Gananoque Chamber of Commerce
Step 3: Engineering Controls
- All staff are to work from home and meet clients virtually if Ontario Covid Lockdown Measures are enacted
- All Staff are to underdstand the changing Ontario Covid-19 protocols and take appropriate precautions when setting meeting locations
- Before in person meetings in office or out of office we are to send the covid-19 questionnaire to our clients to ensure our exposure risk is low.
Step 4: Administration Controls
- Staff are to remain in their own office space to maintain low contact
- All staff are to wear masks, face coverings or face shields when interacting with other office staff
- Handwashing and sanitizing hands is mandatory
Step 5: Use of Personal Protective Equipment (PPE’s)
- No more than 3 people in an office at one time
- Screening processes Shall be followed
- Memo’s sent out regarding changes to any Covid-19 Policies shall be signed, dated and witnessed for complete understanding of all changes.
What to do if there is potential case, or suspected exposure to, COVID-19 at your workplace?
- Use of PPE’s such as masks, face coverings or face shields should be worn at all times when you're are not in your own space or have clients in office.
- Chamber Shall Provide Staff with Masks and hand sanitizer
- If an employee has been exposed or potentially exposed, they are to notify Executive Director right away, get tested for Covid-19 and remain home until Health Unit instructs otherwise.
- All Employees are given 3 business days off Paid
- if required to stay home for 14 days Employee can work from home
- If employee requires a lengthy time off the 1000 Islands Gananoque Chamber of Commerce will accommodate the employee with options like EI, Short Term Disability or use of their Holidays to ensure their position is secured for their return.
The right to refuse work
The Occupational Health and Safety Act (OHSA) gives a worker the right to refuse work that he or she believes is unsafe to himself/ herself or another worker. A worker who believes that he or she is endangered by workplace violence may also refuse work.
The Act sets out a specific procedure that must be followed in any work refusal. It is important that workers, employers, supervisors, members of joint health and safety committees (JHSCs) and health and safety representatives understand the procedure for a lawful work refusal.
Procedure for a work refusal
- Each Monday Executive Director Amy Kirkland will send out a Memo with any new legislation that comes in from Public Health
- Each Staff member Shall read and sign all new updates
- All appropriate signage will be posted throughout the office
- Executive Director shall implement a workplace internal responsibility system which ensures everyone in the workplace has a role to play in keeping the workplace safe and healthy, by weekly staff meetings with assessments on health and safety
- assess office space weekly and report any concerns, changes complete report and email to President of 1000 Islands Gananoque Chamber of Commerce with report and changes.
- Worker considers work unsafe.
- Worker reports refusal to his/her supervisor or employer. Worker may also wish to advise the worker safety representative and/or management representative. Worker stays in safe place.
- Employer or supervisor investigates in the presence of the worker and the worker safety representative.
- Issue resolved. Worker goes back to work.
- Issue not resolved. Proceed to the second stage
* Pending the MOL investigation:
- With reasonable grounds to believe work is still unsafe, worker continues to refuse and remains in safe place. Worker or employer or someone representing worker or employer calls MOL.
- MOL Inspector investigates in company of worker, safety representative and supervisor or management representative.
- Inspector gives decision to worker, management representative/supervisor and safety representative in writing.
- Changes are made if required or ordered. Worker returns to work.
Covid Screening Tool
Are you currently experiencing any of these symptoms?
- The refusing worker may be offered other work if it doesn't conflict with a collective agreement
- Refused work may be offered to another worker, but management must inform the new worker that the offered work is the subject of work refusal. This must be done in the presence of:
- a member of the joint health and safety committee who represents workers; or
- a health and safety representative, or
- a worker who because of his or her knowledge, experience and training is selected by the trade union that represents the worker or, if there is not trade union, by the workers to represent them.
- Choose any/all that are new, worsening, and not related to other known causes or conditions you already have.
- Fever and/or chills Temperature of 37.8 degrees Celsius/100 degrees Fahrenheit or higher
- Cough or barking cough (croup)Continuous, more than usual, making a whistling noise when breathing (not related to asthma, post-infectious reactive airways, COPD, or other known causes or conditions you already have)
- Shortness of breath Out of breath, unable to breathe deeply (not related to asthma or other known causes or conditions you already have)
- Sore throat Not related to seasonal allergies, acid reflux, or other known causes or conditions you already have
- Difficulty swallowing Painful swallowing (not related to other known causes or conditions you already have)
- Runny or stuffy/congested nose Not related to seasonal allergies, being outside in cold weather, or other known causes or conditions you already have
- Decrease or loss of taste or smell Not related to seasonal allergies, neurological disorders, or other known causes or conditions you already have
- Pink eye Conjunctivitis (not related to reoccurring styes or other known causes or conditions you already have)
- Headache Unusual, long-lasting (not related to tension-type headaches, chronic migraines, or other known causes or conditions you already have)
- Digestive issues like nausea/vomiting, diarrhea, stomach pain Not related to irritable bowel syndrome, menstrual cramps, or other known causes or conditions you already have
- Muscle aches Unusual, long-lasting (not related to a sudden injury, fibromyalgia, or other known causes or conditions you already have)
- Extreme tiredness Unusual, fatigue, lack of energy (not related to depression, insomnia, thyroid dysfunction, or other known causes or conditions you already have)
- Falling down often for older people
Is anyone you live with currently experiencing any new COVID-19 symptoms and/or waiting for test results after experiencing symptoms?
In the last 14 days, have you or anyone you live with travelled outside of Canada?
In the last 14 days, have you been identified as a “close contact” of someone who currently has COVID-19?
Has a doctor, health care provider, or public health unit told you that you should currently be isolating (staying at home)?
In the last 14 days, have you received a COVID Alert exposure notification on your cell phone?
If yes to any of these questions you are required to get a Covid-19 test and follow Health Units requirements.